An Enterprise ELN Solution

A flexible multi-tenant infrastructure to manage research data in large organisations

Multi-Tenant Architecture with Dedicated System Roles

eLABJournal has a flexible, so-called multi-tenant, architecture to support use by multiple customers. In eLABJournal these customers, so-called tenants, can be different business divisions, departments or research groups within the same organisation, but also from different organisations. To offer customers with an eLABJournal Private Cloud or On-Premises installation full system control, 4 system roles can be assigned: System Administrator, Organisation Administrator, Group Administrator and End-User. Both the System Administrator and Organisation Administrator roles are Key-User roles and offer the possibility to perform actions on system or organisation level. Within each organisation, groups are configured and managed by a Group Administrator. In these groups, End-Users can document and collaborate on different projects. In addition to these system roles, users have a user role which defines their individual permissions in each group.


System Roles

System Administrator

In the eLABJournal Private Cloud or eLABJournal On-Premises installation one person within the customer organisation is a assigned as the System Administrator. The System Administrator has full access to configure or update technical settings that affect functionality on system level, such as authentication (AD/LDAP), privacy settings and system polices. The System Administrator also assigns the Organisation Administrator and has access to all organisation specific functions such as user account management, license reporting and organisation sharing settings. For an overview of all supported actions of an System Administrator, see the manual

Organisation Administrator

The Organisation Administrator role is assigned by the System Administrator and is typically the Key-User that performs functional system management on the organisation level. The Organisation Administrator has access to user account management, license reporting, data recovery and organisation sharing, but is restricted to perform these actions only within the context of his own organisation. For customers with an eLABJournal Private Cloud that is used by multiple organisations, the Organisation Administrator role can be assigned to a user in each organisation. For an overview of all supported actions of an Organisation Administrator, see the manual.

Group Administrator

Within each organisation, groups can be defined. Depending on how groups of end-users should be able to access and share data, groups can be set up. In each group, a Group Administrator is assigned that has the access to implement a group-specific configuration of project, studies, experiment, storage units, equipment, sample types and protocols. In addition, the Group Administrator can add or remove end-users in the group and assign user roles and permissions to each user in the group. For an overview of all supported actions of an Group Administrator, see the manual.


The end-users in the system are part of one or more groups within the system. In each group, a user has permissions based on the assigned user role in the group. In each group a user can have a different role and accordingly have full or limited access to data in a group. Read more about setting up roles and permissions